Guides · Platform
How do the site team and the office work on the same system?
Updated 2026-09-12
Site and office work on the same system when there’s one live set of data, reached two ways — the web for the office, a native Android/iOS app for the field. Attendance, material received and progress are marked on a phone at site, and the office sees them the moment they happen, mapped to the right project. No paper muster roll collected days later, no WhatsApp thread to re-type.
The old way puts a gap between site and office — everything is recorded twice and reconciled late. Closing that gap is the whole point.
The field records once, on a phone
Daily attendance, a delivery received, a progress update — entered at the site, as it happens. It posts to the right project immediately, so the day’s labour and material cost are in the numbers the same day, not reconstructed at month-end.
The office sees it live
Because it’s one system, the office works off exactly what the site recorded — no waiting, no re-keying. And role-based access means each person (site engineer, accountant, owner) sees the right view, not the whole thing.
Same numbers, real-time decisions
When both sides share one live picture, a project’s cost and progress are current — so you can act on a job that’s slipping while it’s still week three, not regret it at handover.
Common questions
Do the site team and office use the same system?
Yes. Civixo runs on the web for the office and a native Android/iOS app for the field, both on the same live data — so what's marked at site is what the office sees, without paper or WhatsApp in between.
What can the site team do from a phone?
Mark daily attendance, record material received, and update progress from the site — the moment it happens, mapped to the right project, instead of collected and re-typed days later.
Does everyone see everything?
No — role-based access means each person sees what they should. A site engineer, an accountant and an owner each get the right view, not the whole system.
Does it work where the network is weak?
The field app is built for on-site use, and site connectivity varies — so we'll walk through exactly how it behaves for your sites on the demo, and set it up to fit how your teams work.
Why does this matter?
Because when the site and office work off the same numbers, the project's cost and progress are real-time — you catch a job slipping in week three, not at handover.